DYNAMIC SOUNDS DISCO - Terms & Conditions

1. BOOKING

a. The agreement shall be between Dynamic Sounds Disco (Dynamic Sounds or DSD) and the Person or Business (Client), for the supply of services (Disco).

b. All services offered by DSD are covered by these terms and conditions. All references to a Disco service can be taken to include any DSD service.

c. The start and end times for the Disco shall be as agreed on the booking form or email (booking form). Any additional time that DSD will play the Disco for is at the discretion of DSD and will incur extra charges as detailed on the booking form.

d. Additional features (Extras) including, but not limited to, karaoke, early set up, display screens etc are charged as an extra, and will be detailed on the booking form

e. Discos in a venue that is more than 2 hours travelling for DSD may incur an additional charge to cover overnight accommodation. If applicable the charge for this will be detailed on the booking form.


2. VENUE

a. The venue is as agreed on the booking form. If the venue changes then the client is to give DSD as much notice as possible. Depending on the change of venue, the price of the disco may increase.

b. It is the responsibility of the Client to ensure that DSD has sufficient access time before and after the disco to set up and remove equipment. This is in the region 1 hour either side of the start and end times for the Disco but will vary by venue.

c. If venue management deem that the Disco is to start later or finish earlier than the times agreed by the DSD and the Client, then DSD will follow the instructions of the venue.

d. It is the responsibility of the Client to ensure that DSD has safe sufficient power outlets for DSD to use. This is usually 2 off 240V socket each capable of supplying 13 Amps, within a reasonable distance of where the Disco is to be set up. If there are alternative/additional requirements, this will be included on the booking form. If it is deemed by DSD that the power points are insufficient or unsafe, then the amount of equipment used and/or length of disco may be reduced, or if totally unsuitable DSD may refuse to do a disco.

e. If the locations where DSD are required to set up their equipment is outdoors, then in addition to point d above it is the responsibility of the Client to ensure that the are is, among other things, weatherproof, safe, secure. If it is deemed by DSD that the area is not suitable then the amount of equipment used and/or length of disco may be reduced, or if totally unsuitable DSD may refuse to do a disco.

f. In points b,c,d and e above if the duration of the Disco is shorter than the agreed times on the booking form then the full cost of the Disco as stated on the booking form is still payable, and no refund will be offered.


3. PAYMENT

a. The deposit, and cost of the Disco and Extras is as stated on the booking form.

b. Payment can be made by:

i. Cash

ii. PayPal

iii. Bank Transfer

c. A deposit is required to confirm the date.

d. All deposits and payments are non-refundable.

e. The balance is due for payment three working days prior to the date of the Disco.

f. Non-payment of the balance, as above, will result in either:

i. The Disco not taking place, but all fees will still be payable, or

ii. DSD agreeing to late payment but reserving the right to add a £25 late payment fee.

g. In all cases, any balance not paid within 14 days after the date of the disco is liable to interest being charged at 2% per month.


4. CANCELLATION

a. The Client may cancel the Disco at any time by doing so in writing to DSD.

b. In the event of the Client wishing to cancel the Disco a cancellation fee will apply as follows:

i. Within 90 days of the date of the Disco – 30% of total cost

ii. Within 30 days of the date of the Disco – 100% of total cost

c. The cancellation fee shall be payable within 7 days of the client notifying DSD of the cancellation. In all cases, any cancellation fee not fully paid within 14 days after the date of the disco is liable to interest being charged at 2% per month.

d. If DSD cancel the disco due to unforeseen circumstances, then all fees paid will be refunded to the Client within 14 days of DSD cancelling. In this case DSD are under no obligation to but may assist you in finding alternative entertainment.


5. GUEST BEHAVIOUR

a. The Client is responsible for the behaviour and actions of all non DSD persons (Guest/s) attending the Disco, whether they be guests, paying public, venue staff or uninvited persons.

b. DSD reserve the right to temporarily suspend the Disco or end the Disco early if the behaviour of any Guest is deemed to be unacceptable to DSD. Examples of unacceptable behaviour includes, but are not limited to:

i. Physical or Verbal threats to DSD Staff or Venue Staff

ii. Violence

iii. Dangerous or unsafe behaviour

iv. Illegal acts

v. Breaking of any Government guidance in place at that time

c. In point b above if the length of time of the Disco is shorter than the agreed times on the booking form then the full cost of the Disco as stated on the booking for is still payable, and no refund will be offered.

d. The Client is liable for any repairs of damage occurring to or replacement of DSD equipment caused by Guests. An estimate will be given verbally at the end of the Disco, with an invoice for the costs being sent out as soon as reasonably practicable.

e. DSD are not responsible for any damage to the venue’s fabric, fixtures etc caused by Guests.


6. PHOTOGRAPHY, VIDEOS & SOCIAL MEDIA AND ADVERTISING

a. DSD may take photographs and videos at the disco. It is the responsibility of the Client to notify Guests of this. Any photographs or videos taken by DSD are the property of DSD,

b. If for any reason you would prefer that photographs and videos not be taken please inform DSD prior to the event.

c. Photographs and videos taken by DSD may be included in advertising, and on websites and social media in relation to DSD.


7. ACCEPTANCE

a. If you have made a payment of any amount or completed a booking form, you have entered into an agreement with DSD and agree to all of these Terms & Conditions.

   
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